SHIRE / RFQ
Auto parts sample approval: handing requirements over to a bulk order
Create a traceable sample decision with the exact item, evidence, permitted differences and questions still open before discussing a bulk purchase.
For an importer or distributor, “sample approved” is incomplete unless everyone knows which sample and which requirements were approved. The two headlamp-switch examples below have separate SAP and OE references, even though their catalogue remarks both include 10P. That shared remark does not establish interchangeability. This guide explains a purchasing record, not electrical testing instructions or a guarantee that samples are available.
Define the proposed item and the approval scope
Record the requested original reference, offered SKU, sample identifier and date. State which configuration and packaging version are being reviewed. For SAP-B201 and SAP-B201A, keep the respective OE references separate. If the label or specification is uncertain, list it as pending. Discuss sample availability, quantity, cost and delivery independently of any bulk-order terms.
Agree what evidence will be reviewed
List the drawings, dimensions, connector evidence, markings and functional requirements that matter to your purchase. Identify who is responsible for reviewing each point and how the result will be recorded. Technical or electrical checks require qualified personnel and appropriate documentation. Do not create universal pass limits or accept a housing photograph as proof of every required specification.
Record the decision and every exception
Use a dated record that identifies the exact sample, reviewer, accepted points, rejected points and questions not yet resolved. Attach relevant photos without personal information. If a difference is permitted, describe it specifically rather than writing “close enough”. Keep the decision with the corresponding quotation so sales, purchasing and receiving teams do not interpret approval differently.
Confirm the handover to the proposed bulk order
Ask whether the offered bulk item matches the reviewed reference, configuration and agreed requirements. Record any proposed changes and discuss whether another review is needed before accepting them. Agree applicable order checks and commercial conditions in writing. One sample decision does not certify every subsequent unit or replace agreed receiving checks, and sending an inquiry is not an order confirmation.
Purchasing guidance, not installation or diagnostic instructions. Confirm compatibility and specifications with the supplier and a qualified technician.
Catalog examples — not confirmed substitutes
SAP-B201
Headlamp switch
OE references: 0015453404 / 0015452704
Catalog specifications ↗
SAP-B201A
Headlamp switch
OE references: 0015453304
Catalog specifications ↗Need a quotation for these parts?
Please confirm compatibility, voltage and connector details with us before ordering.
